Full Service Catering for Fort Collins and all Surrounding Areas
~ Event Policies & Contract ~
Northern Colorado Catering
~ Additional Info ~
Menu Pricing
Northern Colorado Catering’s menu contains the description and prices for all of our food and catering services. This includes details about special packages that are designed to simplify the planning process. For those who have food allergies, we also offer customized menu options
Due to fluctuating market conditions, prices are subject to change with notice until your commitment date. Price commitments will be provided 60 days before the scheduled function. A late charge may be assessed for deviations from scheduled times.
Contract ~ Deposits ~ Payments
Contract ~ signed and a deposit of which ever greater ~ (25% or $1000.00) are required for all events in order to secure the date, this deposit is non-refundable.
Deposits ~ are retained and used for administrative and vendor pre costs to your event date that are not reversible, deposit will be applied to your final balance due on your invoice, Larger events over $5000.00 may require a second deposit upon request by caterer 60 Days Prior.
Payments ~ the full pre-payment is due 10 days prior to the event
Payment Accepted
American Express, Master Card, Business or Personal Check, Visa & Money Order
Minimum Guarantees & Final Guarantees
(Northern Colorado Catering will prepare for the number of guests guaranteed plus 5% over the guaranteed number.)
Thirty Days Prior ~ all menu choices and a current minimum guaranty must be completed
Two weeks prior to the event ~ In order to meet food-ordering deadlines, all menu choices must be completed and a current minimum guaranty
Five business days ~ Final increase only, No Decrease in attendees is accepted without approval of the caterer in writing.
Alcohol and Bars
Northern Colorado Catering requires that payment for any alcohol be paid separately, as we are not licensed to sell alcohol for profit or accommodate cash basis bars.
The State Liquor Control Board regulates alcoholic beverages, and our bartenders are trained to use their discretion in the distribution of alcohol. The client must acknowledge that Northern Colorado Catering waives responsibility for any mishaps or accidents resulting from misuse or over consumption of alcoholic beverages.
If alcohol transportation is provided by Northern Colorado Catering, the following fees apply:
Delivery of Alcohol to Reception Site $50.00 Handling Fee
Removal and Return of Alcohol $50.00 Handling Fee
If client is returning the alcohol on their own, advance arrangements must be in place.
Leftover Foods
Client may retain leftovers, but you must provide your own containers.
“Northern Colorado Catering” staff will package up the leftovers and store in a refrigerator at the facility, if available, for a designated person to pick up. Northern Colorado Catering can provide containers with advanced notice and additional costs.
Rentals
We work with vendors and secure any and all rental items you require to complete your special event.
Additional Charges Explained
Surcharges
Surcharges are not gratuity charges. Surcharges cover all behind the scenes planning and orchestrating for your event.
An additional 20% surcharged on food and beverage sales is automatically added to the contract. Surcharges include administrative staffing, as well as additional funds for cooking, preparing, unloading and packing up. The surcharge is also used in Human Resources for training staff to avoid using more expensive temporary staff services. Surcharges include other costs, such as vehicle maintenance, insurance costs, chafing dishes and their fuel cans, certain rentals that are not charged directly to the client.
Gratuities
NCC does not charge gratuity fees on your invoice. No Tip Jars are present to your guests. If you believe that our staff went above and beyond with services and expectations, please feel free to add a gratuity after your final payment. We will then distribute the gratuity accordingly to our staff involved on your event.
Delivery
$30.00 per Truck and per Zone, Our Zone is Tri City of Ft Collins, Windsor, and Loveland.
Delivery outside of Fort Collins will be assessed by time and mileage then charged accordingly.
Staffing
Our professional staff is $20.00 per hour and ensures efficient and courteous service for your event. Rates are set per hour for service attendants, servers, chefs and bartenders. In order to ensure proper service during your event, Northern Colorado Catering will make recommendations regarding staffing to be efficient and effective in your event and guests service.
Reception Time Allowances The following are guidelines for staffing
Event/Staffing times are based on the allowances required by each independent site. Additional requirements & restrictions may apply in accordance with individual venue policies.
Typical time lines are as follows:
Two Hour Set-Up windows for partial set up (or),
Four Hour Window for a larger more involved set up~
(Validate Rental Check in, Linen, Tables, Chairs, Center Pieces, Special Tables Set ups)
Five Hour Service Staff, Bar Service, Cake Cutting, Toast, Table Bussing, etc.
Two Hour Clean Up & Tear Down
Staffing Platform
Buffet Service
One Service Staff for every 32 guests or 4 table of 8
Plated Service
One Service Staff for every 16 guests (Flexible)
Beer & Wine Bar
One Bartender for every 100 guests
Full Spirit Bar
One Bartender for every 50 guests
Buffet Attendant
One for every 50 guest up to 200 guests
Service Staff, Bartender
$20/hour
Food Attendant
$20/hour
Chef
$20/hour
Northern Colorado Catering does not charge extra for cake cutting, champagne pouring or service with a smile